How to Present & How to take Remote Control in Microsoft Teams meetings?

How to Present & How to take Remote Control in Microsoft Teams meetings?


1- Sharing Content in a Teams Meeting-



When you’re in a Teams meeting and select the Share button, you can choose to share content in different ways:



Share your screen: This option will allow meeting attendees to see anything that’s on the monitor you select.



Share a specific window: This option will only allow attendees to see the specific window you choose to share.


Create a Whiteboard: This option will launch the Whiteboard App so meeting attendees can collaborate. 


Share a PowerPoint: Select a specific PowerPoint file to present to meeting attendees.













2- Roles in Teams Meetings-



First, let’s get clear about the various roles available in Teams meetings. The person who creates the link to join the meeting is the organizer. That person has ultimate control and can do things that no other attendee can do like manage breakout rooms.



The organizer can designate other meeting attendees as presenters. Only the organizer and presenters can share content during the meeting. Besides the organizer and presenters, everyone else in the meeting is called an Attendee.


The organizer can set presenters in advance of the meeting or on the fly during the meeting. To set presenters in advance of the meeting, the meeting organizer should select the Meeting Options link in the calendar invitation for the meeting.



A web page will open where you can choose who will be able to present during the meeting. 


If you choose Specific people, next type in the names of the people who you want to be Presenters.












3- How To Promote an Attendee to Presenter in Teams-



If you’re the meeting organizer, it’s easy to promote a meeting attendee to presenter during the meeting itself.




                              •Find the attendee in the participant list. 

                  •Select the More options (three dots) link next to the attendee’s name.








                                           


                      •Select Make a presenter.

                  Now that person will be able to share content during the meeting.












4- Presenting vs Taking Control-



It’s important to understand the distinction between presenting in a Teams meeting and taking control of shared content. 


Apps like GoToMeeting and Zoom have ways for meeting attendees to take control of another attendee’s computer. This usually happens in remote support sessions. So far, Microsoft Teams has not provided that functionality. However, Teams does allow presenters to give limited control to another attendee, and attendees can request control from presenters.


Obviously, you should only give control in Teams to someone you trust. 





5- How To Give Control in Teams-



In Microsoft Teams, if you want someone else in your meeting to edit a file you’re sharing or take over your presentation, you can give control to that person. It’s like adding a second, simultaneous presenter. You’ll both be able to control what’s being shared. You can take back control any time you want.


You can only give control to someone else in your Teams meeting when you’re presenting. Mouse over the content you’re sharing to activate the sharing toolbar and select Give control.






From there, select the person you want to give control to. The person you want to give control to will receive a notification letting them know that you want to share control of the presentation with them. When you share control with someone else, they’ll be able to make edits and other changes to the shared screen. 


If you want to take control back from them, simply select the Cancel Control button.








6- How To Request Control in Teams-



Requesting control while someone’s presenting in Teams works similarly. Simply select the Request control button. The presenter can then choose to Allow or Deny your control request.





When you no longer want control, you can select the Release control button.


Taking control as admin not possible in teams, Teams not meant to be a remote administration tool.





  Thank You
Thank You


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